Privacy Policy – Forever Dublin

Last Modified: June 2018

1. Introduction

The City of Dublin (“City,” “We” or “Us”) respects your privacy and is committed to protecting it through our compliance with this Privacy Policy. We have adopted this Privacy Policy to explain our practices with respect to information that the City may collect about you when you access and use https://dublinohiousa.gov, any other websites owned by the City such as http://www.econdev.dublinohiousa.gov, and online services that we make available to you through our websites (collectively, the “Services”).

Please read this policy carefully to understand our practices regarding information we collect from you or about you and how we will treat it. By accessing or using the Services, you agree to this Privacy Policy. This policy may change from time to time (See Changes to Policy below). Your continued use of the Services after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

2. When Does This Policy Apply?

This policy applies to information we collect:

Through the Services.
When you interact with our advertising on third-party websites and services.
In email, text and other electronic messages between you and the Services.

It does not apply to information collected by:

Us offline or through any other means; or
Any third party, including through any application or content that may link to or be accessible from our Website.

3. Information We Collect about You and How We Collect It

We collect information relating to you in the following ways:

Directly from you when you provide it to us;
Automatically as you use the Services; or
From third parties.

a. Information that You Provide to Us

When you access and use our Services, register with us, we may ask you to provide information by which you may be personally identified, such as your name, email address, telephone number, postal address, or any other information that is defined as personally-identifiable information under applicable law (“Personal Information”) or that is about you but individually does not identify you.

The information we collect on or through our Services may include:

Information that you provide to us directly when using the Services. For example, when you submit a service request or contact us for information, you may provide us with your postal address, phone number, name, and email address. We may also collect information when you respond to surveys or report a problem with the Services.
Any feedback or ratings that you submit about our Services.
Records and copies of your correspondence (including email addresses), if you contact us.
Details of transactions you carry out through the Services and of the fulfillment of your requests made using the Services.
Your search queries on the Services

b. Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with the Services, we may use automatic data collection technologies to collect certain information including:

Usage Details. When you access and use the Services, we may automatically collect certain details of your access to and use of the Services, including traffic data, location data, logs, and other communication data and the resources that you access and use on or through the Services.
Device or Computer Information. We may automatically collect information about your computer, mobile device and internet connection, including the computer or device’s unique device identifier, IP address, operating system, browser type, mobile network information, and the device’s telephone number.
Location Information. The Services may collect real-time information about the location of your computer or device, as applicable, through GPS, Bluetooth or WiFi signals.

If you do not want us to collect this information do not use the Services. For more information, see Choices About How We Collect, Use, and Disclose Your Information.

Do Not Track. We may (and we may allow third-party service providers to) use cookies or similar technologies to collect information about your browsing activities over time and across different websites following your use of the City’s Services. The Services currently are intended to respond to “Do Not Track” (DNT) signals.

The data collection technologies we use for this automatic data collection may include:

Cookies. A cookie is a small file placed on the hard drive of your computer. We use cookies to identify users and to understand their use of our Services. Through cookies, we gain information such as the number of users visiting our websites and the pages accessed. You may refuse to accept cookies by activating the appropriate setting on your browser or device, as applicable. However, if you refuse to accept cookies, you may be unable to access certain parts of the Services. For more detailed information about cookies, you may wish to visit www.allaboutcookies.org.
Flash Cookies. Certain features of the Services may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on the Services. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see Choices About How We Collect, Use, and Disclose Your Information.

c. Information Collected from Other Sources

We may receive information from third-parties and use it individually or combine that information with information we collect through the Services. For example:

If your employer or other third-party purchases access to the Services for you as part of our business plan, then we may receive information about you from your employer or other person or entity who has purchased access to the Services on your behalf.
The City maintains official pages or accounts on social media sites such as Instagram, Facebook, and Twitter. Your activity on these social media sites is subject to their terms of use and privacy policies. If you post content on the City’s social media sites we may make this information available on or through the Services and to our users. You may be able to restrict what information is shared and how it is used through privacy and other settings on the third-party websites.
If you submit an employment application for a City job through www.governmentjobs.com, then we may receive information about you from your employment application.
We may receive information from data collection technologies employed by third parties.

4. Third-Party Information Collection

Some content or applications on the Services may be served by third-parties, including content providers and application providers. In addition, we may allow analytics providers to perform services on our behalf. These third parties may use cookies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services.

We do not control these third parties’ tracking technologies or how they may be used. Our Services may also contain links to various third-party websites that we do not control or maintain. Please be aware that these third-party websites may have privacy practices that may differ from our policies. We are not responsible for either the content that appears on linked websites or the privacy of the information you provide once you have linked to other websites. If you have any questions about a third parties’ practices, you should visit the third parties’ website and read their privacy policy.

5. How We Use Your Information

We use information that we collect about you or that you provide to us, including any personal information:

To provide the Services and associated content to you.
To fulfill any other purpose for which you provide it.
To provide you with notices about promotions offered to users of our Services, including expiration and renewal notices, as well as receipts or other documentation related to the use of our Services.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
To notify you about changes to the Services or any products or services we offer or provide though it.
To notify you when an update to the Services is available.
To evaluate your employment application.
To improve our products and services.
Provide future service and support.
Communicate information about our products, services, news, and events that may be of interest to you.
Respond to your requests.
In any other way we may describe when you provide the information.
For any other purpose with your consent.

In addition, the usage information that we collect automatically helps us to improve the Services and to deliver a better and more personalized experience by enabling us to:

Evaluate usage patterns.
Store information about your preferences, allowing us to customize the Services according to your individual interests.
Speed up your searches.
Recognize you when you use the Services.

6. Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual or device, without restriction. In addition, we may disclose Personal Information that we collect or you provide:

To our subsidiaries, affiliates, and business partners including to third-parties as a part of the Services.
To contractors, service providers, and other third parties we use to support our business operations.
To fulfill the purpose for which you provide it.
Send you communications we think will be of interest to you, including information about products, services, promotions, news, and events of City, its affiliates and business partners, and other companies, where permissible and according to local applicable laws.
For any other purpose disclosed by us when you provide the information.
With your consent.
To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
To enforce or apply agreements.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of City, our customers, our business partners, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

Our business partners and subcontractors receiving Personal Information are required to maintain the confidentiality of any data we provide or that they access in providing their services to us, and to apply security protection measures that are consistent with our promises under this Privacy Policy. We will ensure that any third party to whom Personal Information may be disclosed agrees in writing to provide an adequate level of privacy protection and to only share Personal Information with those in their organizations with a need to know. These companies are authorized to use your Personal Information only for the purposes that we originally instructed, or as authorized by you.

7. Choices about How We Collect, Use, and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies or block the use of other tracking technologies, some parts of the Services may then be inaccessible or not function properly.
Location Information. You can choose whether or not to allow an application running on your device or computer to collect and use real-time information about your device’s location through the device or computer’s privacy settings. If you block the use of location information, some parts of the Services may then be inaccessible or not function properly.

6. Disclosure of Your Information

To our subsidiaries, affiliates, and business partners including to third-parties as a part of the Services.
To contractors, service providers, and other third parties we use to support our business operations.
To fulfill the purpose for which you provide it.
Send you communications we think will be of interest to you, including information about products, services, promotions, news, and events of City, its affiliates and business partners, and other companies, where permissible and according to local applicable laws.
For any other purpose disclosed by us when you provide the information.
With your consent.
To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
To enforce or apply agreements.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of City, our customers, our business partners, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

7. Choices about How We Collect, Use, and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

Tracking Technologies. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies or block the use of other tracking technologies, some parts of the Services may then be inaccessible or not function properly.
Location Information. You can choose whether or not to allow an application running on your device or computer to collect and use real-time information about your device’s location through the device or computer’s privacy settings. If you block the use of location information, some parts of the Services may then be inaccessible or not function properly.

8. Accessing and Correcting Your Information

You may contact us at commrelations@dublin.oh.us to request access to, correct or delete any personal information that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

9. Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of the Services, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to the Services. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Services.

10. Changes to Our Privacy Policy

We may update our privacy policy from time to time. If we make material changes to how we treat our users’ personal information, we will post the new privacy policy on this page with a notice that the privacy policy has been updated and, if you have registered with us, notify you by email, text message, or with an in-service alert the first time you use the Services after we make the change.

You are responsible for ensuring we have an up-to-date active and deliverable email address and/or phone number for you and for periodically visiting this privacy policy to check for any changes.

11. Contact Information

To ask questions or comment about this Privacy Policy and our privacy practices, contact by mail us at:

City of Dublin, Ohio, USA
Communications & Public Information
5200 Emerald Parkway
Dublin, OH 43017
commrelations@dublin.oh.us